Random Thoughts

New Building: Change of Address Project

WooCommerce

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When moving a business to another location and upgrading the existing IT infrastructure, the change of address process can be quite a complicated task. I am currently involved in making a list of all IT-related product/software/service vendors, websites, applications, social networks, e-commerce channels, emails, warranties, and documents. By creating a list of all the (seemingly endless) number of places where the company’s address needs editing, you can ensure that your products do not get sent to the wrong location, your mail gets properly delivered, all of your billing information stays correct, and your customers are informed of your move.

In this post, I wanted to share just a few of the many areas that may need an address change when moving your company to a new location; hopefully, this will point out some things you may have missed in your own change of address project.

Note: When creating your change of address list, it is an excellent idea to indicate the priority level of each entry.

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IT-Related Change of Address

Zendesk (CSM)- Macros, Triggers, Automations, System Settings, Signatures, Out of Office, Billing, Point of Contact at New Building (8×8 Phone Number), Update all 8×8 Numbers, Connectivity to 8×8, Edit SLA Policies During the Move

Facebook: Address, Images, Zendesk Connectivity, Auto-Responders, Billing Info, Point of Contact at New Building (8×8 Phone Number)

Twitter: Images, Zendesk Connectivity, Auto-Responders, Business Location, Billing Info, Point of Contact at New Building (8×8 Phone Number)

8×8: System Settings, Away Message, Greeting, Each User’s Settings, Billing, Point of Contact at New Building (8×8 Phone Number)

eBay: Billing, System Settings, Shipping/Receiving Address, Point of Contact at New Building (8×8 Phone Number)

Amazon: Billing, System Settings, Shipping/Receiving Address, Point of Contact at New Building (8×8 Phone Number)

Channel Reply: Billing Information (Verify eBay & Amazon’s connectivity After Any Changes on Their Sites), Point of Contact at New Building (8×8 Phone Number)

Solid Commerce: Billing, System Settings, Shipping/Receiving Address, Point of Contact at New Building (8×8 Phone Number)

Gmail: Billing, System Settings, Review Plan/Subscription, Routing, Macros, Away Messages, Signatures, Point of Contact at New Building (8×8 Phone Number)

Cox: Billing, Review Plan, Address, Call Forwarding/Routing (Old to New Numbers), Point of Contact at New Building (8×8 Phone Number)

ADT: Billing, Review Plan, Address, Point of Contact at New Building (8×8 Phone Number)

Endicia: Billing, Review Plan, Address, Point of Contact at New Building (8×8 Phone Number), Shipping/Receiving Labels

Product Accounts- HP, etc.: Billing, Address, Point of Contact at New Building (8×8 Phone Number)

Product Warranties: Zebra Printers, HP computers, etc. Billing, Review Plan, Address, Point of Contact at New Building (8×8 Phone Number)

Microsoft: Billing, Review Plan, Address, Point of Contact at New Building (8×8 Phone Number)

SolarWinds MSP: Billing, Review Plan, Address, Point of Contact at New Building (8×8 Phone Number)

Malwarebytes: Billing, Review Plan, Address, Point of Contact at New Building (8×8 Phone Number)

MailChimp:  Billing, Review Plan, Address, Point of Contact at New Building (8×8 Phone Number), Signature

IT Documentation: DRP (Disaster Recovery Plan), Implementation Plan, Network Security Plan: Change Address, Update Everything for New Building

Network Inventory: Add/Remove All Items- Amount, Warranty Address

Build Vendor List: Full List of All Vendors, Costs, Points of Contacts, Login Info

Company-Wide Change of Address

In addition to all IT-related address changes, the address edits need to be made company-wide; below, are just a few of the areas to consider.

Financial/Legal

Marketplaces

Marketing (Blog, Social Media, YouTube, HubSpot, LinkedIn, Google Reviews, BBB, SuperPages, Groupon, Yahoo Local, Whitepages, MapQuest, Zoom Info, 411 Info, Business Cards, Tradeshow Fliers)

Product Vendors & Suppliers

Banks

Credit Cards

State

Tax

Business license

City and Local Permits

Tax and Other Government Agencies

Loan Providers

Checks

Digital Account Info; Quickbooks, Paypal…etc

Utilities, Phone, internet

Other Bills

Insurance Providers

Magazine Subscriptions

Internal Paperwork

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